Terms are used to define the date range of your program. Typically for 21st CCLC programs, the term should begin with the summer program and end with the spring program.
Manage Terms
- In your left-hand navigation menu, click ‘Settings’ ‘Program Settings’
- Locate the ‘Terms’ Card
- Click ‘Manage Terms’
Add a Term
- Click ‘Add New Term’ at the top of the screen
- Enter the ‘Term Name’, ‘Start Date’, and select the ‘Reporting Year’
- Click ‘Save and Close’
Set Up Calendar and/or Edit Dates
- Click the Actions button next to the term
- Click ‘Edit Calendar’
- Click "All", "Weekdays", or "None" to quickly apply the option to the Program Open check boxes. Or check the boxes individually to select days that the program is open
- Click ‘Save and Refresh’
- Click ‘Copy to Site Calendars’
- Check the box(es) to select the site(s) to copy the Calendar to
- Click ‘Save’
Notes
- If a New Term has a Start Date within one month of an existing term, a warning message will display to ensure that a duplicate term is not being created.
- Setting up a term calendar, then copying it to your sites can save time when setting up activities and sessions